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Historic Downtown San Dimas

Finance Division

Accounts Payable, Receivable & Payroll

Accounts Payable

The accounts payable function processes warrants (checks) on the 15th and 30th of each month and the City Council approves all payments. The City Council meets on the 2nd and 4th Tuesday of each month. Purchasing procedures require that all requests for payments of goods and services be submitted with an approved Purchase Order (PO). Original invoices are required before payments are made and must be submitted to the following address:
                                City of San Dimas
                                Attn: Accounts Payable
                                245 E. Bonita Avenue.
                                San Dimas, CA 91773

Before any payments are processed, a W-9 form is required. All purchases and payments are approved by the appropriate manager before being submitted to Finance for payment.

Accounts Receivable

The accounts receivable function processes all payments made to the City in the form of direct deposits, business license, permits, parking citation deposits, and all other forms of payment due to the City. The accounts receivable front desk also serves as the Receptionist for the incoming phone inquires, distribution of mail, banking functions and general assistance to the public.

Payroll

The payroll function is processed on a bi-weekly basis for all employees. There are currently 74 full time salaried employees in the current budget and approximately 99 part time hourly employees. The number of part time hourly employees varies by the season, the summer season having more part time employees to fulfill all the recreation and swim programs offered by the City. The payroll functions also include the filing of quarterly taxes, processing of annual W2's, and reports to the Internal Revenue Service, the Employment Development Department, Equal Employment Opportunity Department, and the Department of Labor on wages and or statistics of City staff as required by law and/or statute.

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